Private schools · academies · vocational centers · language schools · private colleges
During admissions season, every family that texts gets an instant answer and a tour on the calendar.
The agent answers about programs, seats, tuition, and schedules from your approved info, qualifies the family, and books the tour with the principal. The front office stops repeating itself and focuses on the families already enrolled.
Ask Sol about seats or book a tour like a family would.
Dashboard · admissions season
What slips away today
What gets lost every week without anyone noticing
01
Admissions season floods the front office
Fall and spring: hundreds of families asking the same things. Inquiries left more than 24 hours without an answer go to another school.
02
Summer decides, and nobody's there
Many families decide over the summer. With the office on break, the school's WhatsApp is an answering machine.
03
Nobody knows how many enrollments are lost
How many families ask, how many tour, how many enroll, and why not. Every lost inquiry is a student for years.
The journey
From the first question to enrollment, with the principal at the tour and nothing lost along the way.
The agent informs, qualifies, and books; the principal wins them over at the tour. Enrollment is guided in the chat.
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01 Asks
Programs, seats, tuition, schedules
From your approved info for next year. Without the front office repeating itself three hundred times.
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02 Qualifies
Grade, age, area, siblings
What the principal would want to know before the tour, with buttons and no interrogation.
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03 Books
A tour on the principal's calendar
Small groups, real slots, a reminder and directions that morning.
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04 Follows up
Follow-up with judgment
After the tour, when applications open, when seats are running low. With opt-in.
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05 Enrolls
Application and deposit, guided
Which documents are needed, how to send them, and, if applicable, the seat deposit paid in the chat.
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06 Escalates
A person for anything delicate
Special needs, financial aid, family situations: to the right team member, with context.
How a booking goes on WhatsApp
Who does what at each step: the customer, the agent, your calendar and your team.
What the agent does here
What it gets done, playing by your rules
Knowledge
Knows everything about next year
Seats per grade, tuition, lunch, bus, after-school programs, admissions calendar. Updated by you, not from memory.
Quotes
A clear monthly cost with what the family picks
Tuition, lunch, bus, siblings. The family knows the number before the tour.
Scheduling
Real tours and interviews
On the principal's or each division's calendar, in groups of the size you choose, with a reminder.
Enrollment
Documents and deposit in the chat
Document checklist, intake, and a heads-up to the office when it's complete. Seat deposit paid if there is one.
Handoff
Learning support, aid, and families: with people
Special needs or delicate situations go to the right person with a summary, without repeating the story.
Metrics
The admissions funnel, finally measured
Families that ask, tour, apply, and enroll. By grade and by channel, every week of the season.
A day with the system
An ordinary day at a business like yours, told by the channel itself: what happens while the team works, and while it sleeps.
8:20 AM
The office opens to find twenty-two families helped overnight, seven tours booked, and three information packs sent.
12:40 PM
A mother asks what 1st grade costs with lunch and the bus. She gets the exact breakdown, the sibling discount, and the link to the information pack. No call needed.
4:30 PM
Tour with Elena. She walks in with each family's file: ages, siblings, area, what worries them. The tour is about winning them over, not asking questions.
6:15 PM
At the language academy, a student sends a voice note looking for an evening B2 group. Seat reserved and registration paid in three minutes.
10:20 AM
A family shares that their son has autism. The agent doesn't answer on its own: it alerts learning support and Marina calls that afternoon.
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8:20 AM
The office opens to find twenty-two families helped overnight, seven tours booked, and three information packs sent.
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12:40 PM
A mother asks what 1st grade costs with lunch and the bus. She gets the exact breakdown, the sibling discount, and the link to the information pack. No call needed.
-
4:30 PM
Tour with Elena. She walks in with each family's file: ages, siblings, area, what worries them. The tour is about winning them over, not asking questions.
-
6:15 PM
At the language academy, a student sends a voice note looking for an evening B2 group. Seat reserved and registration paid in three minutes.
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10:20 AM
A family shares that their son has autism. The agent doesn't answer on its own: it alerts learning support and Marina calls that afternoon.
What gets measured
The numbers that go into the monthly report
0
inquiries unanswered for more than 24 h at peak season
+33%
families that reach a tour, same number of inquiries
24/7
information and tours, even in July
Illustrative figures of what the system moves: your pilot's baseline and target get agreed on your data, not these.
Impact calculator
How much is slipping away today?
~400
Conversations without a fast reply each month
With a first reply in seconds, those ~400 conversations stop waiting. How many end in a booking or a sale depends on your business: that is what the pilot measures.
Compliance in your industry
What legal will ask, handled for your case
Family and student data, handled with care
The agent collects the minimum for admissions and stores it in your system on dedicated infrastructure under a signed data-processing agreement. Nothing about health, needs, or family situations is handled by the agent: it goes to a person. FERPA and COPPA implications are mapped in the diagnostic.
It says it's an AI from the first message
No invented names. Any family can ask for the office or the principal, and the conversation transfers with context and with the time measured.
Follow-ups only with opt-in
Follow-up and seat-availability messages go out with the family's consent, through WhatsApp's official API, using approved templates, in a TCPA-minded setup. No lists, no blasts.
What it connects to
It connects to your student information system and the principal's calendar.
A custom calendar and CRM are in production. With student information systems (Blackbaud, PowerSchool, FACTS…) it depends on their API: we check in the diagnostic before committing to anything.
Questions from your industry
What businesses like yours ask us.
Families decide at the tour, not on WhatsApp.
Exactly. The system doesn't sell: it informs, qualifies, and books the tour in seconds at any hour. The principal runs the tour, with each family's file already done.
What if they ask about financial aid or special needs?
It goes to the right person (office, learning support) with a summary. Those topics sit on the “always a person” list, in code.
Our season runs January to April. When do we start?
Ideally it's live a month before admissions open. Two to three weeks of setup and a measured pilot on the first season.
Does it work for a small academy?
Yes. Groups, levels, schedules, registration paid in the chat, and reminders. The same system, with fewer integrations.
Other industries
Your industry? See it on your own cases.
Bring three real conversations from your WhatsApp and we'll replay them in the demo.