Brokerages · developers · property management · multi-office teams
The Zillow lead texts at 11:10 PM. By 11:11 they have a showing booked for Thursday.
The agent replies instantly, asks what you'd ask (budget, area, financing), shows listings that fit, and books the showing on your agent's real calendar. Your team walks in with the file already done.
Ask Sol about a listing like a buyer would.
Coral Gables · Alhambra 3 bed · 1,050 sq ft · renovated $579,000 Book showing 
Coconut Grove · Tigertail 2 bed · 900 sq ft · terrace $530,000 Book showing 
Coral Gables · Ponce 3 bed · 1,130 sq ft · parking $596,000 Book showing Dashboard · today · 3 offices
What slips away today
What gets lost every week without anyone noticing
01
Leads come in when nobody's there
Zillow and Realtor.com don't close at 6 PM. The lead who texts at night and hears nothing until tomorrow has already contacted three other brokerages.
02
Your agents lose half a morning to questions
“Still available?”, “Is there an elevator?”, “What's the HOA?”. Hundreds of times. And showings get booked by phone, by hand, with the occasional double booking.
03
Nobody knows what happens to each lead
How many come in per portal, how many qualify, how many reach a showing, why they drop. The CRM holds whatever someone remembered to type.
The journey
From “still available?” to a booked showing, with your agent prepared.
The agent qualifies and organizes; your team negotiates and closes. Nobody sells a house over WhatsApp, but almost all of them start there.
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01 Arrives
Portal, website, or yard sign
Zillow, Realtor.com, your site, a QR code in the window, or the sign out front. All into one place; if they come from an ad or your website, the agent starts with that context.
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02 Replies
Answers in seconds, any hour
Availability, price, square footage, HOA, elevator. With each listing's real data, not from memory.
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03 Qualifies
The questions you'd ask
Live-in or investment, budget, area, financing. With buttons, not an interrogation.
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04 Suggests
Listings that fit, as cards
If what they asked about isn't right, it shows alternatives from your inventory with photo and price.
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05 Books
A showing on the agent's calendar
A real slot for whoever covers the area, confirmation, and a same-day reminder.
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06 Hands over
A complete file for the team
Everything lands in the CRM: what they want, what they've seen, what they said. Your agent walks in knowing.
How a booking goes on WhatsApp
Who does what at each step: the customer, the agent, your calendar and your team.
What the agent does here
What it gets done, playing by your rules
Inventory
Actually knows every listing
Price, square footage, HOA, elevator, orientation, availability. Synced with your CRM, not copied by hand.
Qualification
Knows what to ask and when
Use, budget, area, timeline, financing. With buttons, in two or three messages, without pushing.
Scheduling
Showings on the real calendar
Per agent and per area. No double bookings, with confirmation and a reminder.
Rentals
Requirements and documents in the chat
What's needed, how to send it, and a heads-up to the manager when it's complete. No lost emails.
Handoff
Offers and negotiation: always a person
An offer, a legal question, or an upset client goes to the agent with the file and the history.
Metrics
The whole funnel, by portal and office
Leads, qualified, showings, offers. And the real cost of each lead that actually reaches a showing.
A day with the system
An ordinary day at a business like yours, told by the channel itself: what happens while the team works, and while it sleeps.
8:10 AM
Agents open the CRM and find eleven overnight leads, qualified, with four showings already on their calendars.
10:22 AM
Someone wants a 2-3 bed in Coral Gables. The agent shows three listings with photo and price and asks about financing before passing it to Marta.
1:30 PM
Reminders for the afternoon showings go out with the address and the entrance. One can't make it: they pick another slot in the chat and Pablo sees his calendar update.
5:40 PM
A renter sends a voice note asking what she needs for the penthouse. She gets the list, uploads the documents, and the showing is set for tomorrow.
8:15 PM
An offer comes in on the Alhambra condo. The agent doesn't negotiate: it passes it to Pablo with full context, and Pablo works it that same night.
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8:10 AM
Agents open the CRM and find eleven overnight leads, qualified, with four showings already on their calendars.
-
10:22 AM
Someone wants a 2-3 bed in Coral Gables. The agent shows three listings with photo and price and asks about financing before passing it to Marta.
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1:30 PM
Reminders for the afternoon showings go out with the address and the entrance. One can't make it: they pick another slot in the chat and Pablo sees his calendar update.
-
5:40 PM
A renter sends a voice note asking what she needs for the penthouse. She gets the list, uploads the documents, and the showing is set for tomorrow.
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8:15 PM
An offer comes in on the Alhambra condo. The agent doesn't negotiate: it passes it to Pablo with full context, and Pablo works it that same night.
What gets measured
The numbers that go into the monthly report
4 s
first reply to a portal lead, even at 11 PM
+27%
leads that reach a showing, same volume
0
leads left unanswered the next day
Illustrative figures of what the system moves: your pilot's baseline and target get agreed on your data, not these.
Impact calculator
How much is slipping away today?
~400
Conversations without a fast reply each month
With a first reply in seconds, those ~400 conversations stop waiting. How many end in a booking or a sale depends on your business: that is what the pilot measures.
Compliance in your industry
What legal will ask, handled for your case
Buyer data: only what's needed
Budget, area, and situation go to your CRM on dedicated infrastructure under a signed data-processing agreement. Rental documents go to your folder, not to a model.
It says it's an AI from the first message
No invented agents. Any lead can ask for a person, and the conversation transfers with context and with the time measured.
Only approved data, no steering
The agent answers from listing data and never comments on neighborhoods or people beyond what's in the file. Reminders and follow-ups go out with opt-in, through the official API, in a TCPA-minded setup.
What it connects to
It connects to your CRM and your lead sources, with no switching software.
Reading and writing to a custom CRM and Google Calendar is in production. With Follow Up Boss, kvCORE, or portal lead delivery it depends on their API: we validate it in the diagnostic before committing.
Questions from your industry
What businesses like yours ask us.
An AI doesn't sell a house.
Correct, and it doesn't try. It qualifies, suggests, and books the showing in seconds at any hour. The showing, the offer, and the negotiation are your agent's, with all the information already collected.
How do Zillow leads get into WhatsApp?
It depends on the portal: by email, by API, or via a WhatsApp number on the listing. In the diagnostic we look at yours and connect it. Leads from your website and yard signs come straight in.
We have several offices and agents by area.
That's the usual case: the agent routes by area and books on the calendar of whoever covers it. The dashboard compares offices.
What if a buyer makes an offer in the chat?
The agent logs it and passes it to your agent immediately, with the file. It doesn't negotiate or accept anything: that's written into its rules, outside the model.
Other industries
Your industry? See it on your own cases.
Bring three real conversations from your WhatsApp and we'll replay them in the demo.